Village of Schaumburg Village Board met April 25.
Here is the agenda provided by the Board:
Call to Order:
1. 7:00 P.M. or immediately following the Public Hearing
Roll Call:
Approval of Minutes:
1. April 11, 2017
Approval of Expenditures:
1. $3,324,995.20
Presentations:
1. Presentation of Fifteen Year Service Award to: Carmen Selke, Executive Secretary, and Dean Novello, Police Auxiliary Officer
2. Presentation by the United States Postal Service Regarding Relocation of Post Office Facility Located at 651 Mall Drive
Liquor License Requests:
Consent Agenda:
1. Correspondence
a. Recommendation to Approve the Request from Clearbrook Center to Fundraise
- [motion] to recommend the Village Board approve the request from Clearbrook Center to fundraise from sunrise to sunset on May 12 and 13, 2017 at the intersections of Schaumburg Road/Meacham Road and Schaumburg Road/Plum Grove Road.
b. Recommendation to Approve the Request from St. Matthew Parish to Hold Raffles
-[motion] to recommend the Village Board approve the request from St. Matthew Parish to hold raffles on the first Sunday of each month from July 1, 2017 - June 30, 2018 at St. Matthew Church, 1001 E. Schaumburg Road, to grant a variance to Code Section 117.31, and to waive the fidelity bond requirement.
2. Liquor Licenses
a. Recommendation to approve the request from the Schaumburg Park Foundation for twelve Class D One Day Liquor Licenses for the Solstice Hop & Vine Festival and to waive the fee
- [motion] to recommend the Village Board approve the request from Mr. Justin Sienkiewicz of the Schaumburg Park Foundation for twelve Class D One Day Liquor Licenses to California Pizza Kitchen, Church Street Brewing Company, Cooper's Hawk Winery, Granite City, Leaky Keg, Lynfred Winery, Noon Whistle, Pinstripes, Ram Restaurant, Riccardo's Restaurant, Village Vintner Winery & Brewery, and Wild Blossom Meadery & Winery for the Solstice Hop & Vine Festival on Saturday, June 17, 2017 from 4:00 p.m. to 10:00 p.m. at Meineke Park on East Weathersfield Way (Waived Fees).
3. Proclamations
a. Older Americans Month - May 2017
b. Mental Health Awareness Month - May 2017
c. Municipal Clerks Week - May 7-13, 2017
d. Bike to Work Week in Schaumburg - May 15-19, 2017
e. Public Works Week - May 21-27, 2017
4. Engineering and Public Works Committee
a. Recommendation to Approve a Contract Renewal with Sebert Landscaping for Full Landscape Maintenance
- [motion] to recommend the Village Board approve the second year extension of the Landscape Maintenance contract to Sebert Landscaping of Bartlett, IL for a one (1) year period from May 1, 2017 through April 30, 2018 in an amount not to exceed the approved FY 17/18 budget.
b. Recommendation to Approve a Contract Renewal with Hoving Clean Sweep for Street Sweeping
- [motion] to recommend the Village Board approve the second year extension of the contract for Street Sweeping with Hoving Clean Sweep, LLC of West Chicago, IL for a one (1) year period from May 1, 2017 through April 30, 2018 in an amount not to exceed the approved FY 17/18 budget.
c. Recommendation to Purchase Janitorial Supplies through Suburban Joint Purchasing Cooperative
- [motion] to recommend the Village Board waive competitive bidding for the supply of consumable janitorial supplies and authorize staff to participate in the Suburban Joint Purchasing Cooperative Purchasing Program Contract #167 with Laport, Inc. of Chicago, IL in an amount not to exceed the FY 17/18 budget.
d. Recommendation to Award a Bid to Water Services Inc. for Potable Water Meters
- [motion] to recommend the Village Board award the bid for Potable Water Meters to the lowest responsible and responsive bidder, Water Services Inc. of Elgin, IL and authorize the issuance of a purchase order in the amount not to exceed the approved FY 17/18 budget.
e. Recommendation to Approve Amendment No. 1 with Christopher B. Burke Engineering, Ltd. for the National Parkway Improvements Project - Phase I Engineering Services
- [motion] to recommend the Village Board approve Supplement No. 1 for the National Parkway Improvements Project - Phase I Engineering Services in the amount of $91,824.33 with Christopher B. Burke Engineering, Ltd. of Rosemont, IL and approve the required Resolution.
f. Recommendation to Approve an Intergovernmental Agreement for Commerce Drive and Amada Court Reconstruction Project with the Illinois State Toll Highway Authority
- Recommendation to Approve an Intergovernmental Agreement for Commerce Drive and Amada Court Reconstruction Project with the Illinois State Toll Highway Authority
g. Recommendation to Waive Competitive Bidding and Approve a Contract with Plote Construction Inc., for the Commerce Drive Reconstruction Project
- [motion] to the Village Board waive competitive bidding and approve a contract with Plote Construction Inc. of Hoffman Estates, IL for the Commerce Drive Reconstruction Project, from Plum Grove Road to Amada Court; and authorize the issuance of a purchase order up to the total amount of $1,580,174.22.
h. Recommendation to Approve an Agreement with Baxter & Woodman Consulting Engineers for Construction Engineering Services for the Commerce Drive Reconstruction Project
- [motion] to recommend the Village Board Approve an Agreement with Baxter & Woodman Consulting Engineers of Crystal Lake, IL for Construction Engineering Services for the Commerce Drive Reconstruction Project in the amount of $157,999.42 and approve the required Resolution.
i. Recommendation to Approve an Agreement with Engineering Enterprises, Inc. for the North Schaumburg TIF Boulevard Utility Coordination Engineering Services
- [motion] to recommend the Village Board authorize the Village Manager to execute an agreement for Utility Coordination Engineering Services for the North Schaumburg TIF Boulevard to Engineering Enterprises, Inc. of Sugar Grove, IL for an amount not to exceed $176,552 and approve the required Resolution.
j. Recommendation to Approve the Annual Street and Concrete Program Third Year Agreement with AECOM for Phase II and III - Professional Engineering Services
- [motion] to recommend the Village Board award the Annual Street and Concrete Program third year agreement for Phase II and III - Professional Engineering Services, to AECOM of Chicago, IL in the amount of $604,762.63 and approve the required Resolution.
k.Recommendation to Award the Sanitary Sewer Evaluation to RJN Group, Inc. for Infilitration/Inflow Control Program and Sanitary Sewer Evaluation Survey Phase II and III - Professional Engineering Services
- [motion] to recommend Village Board award the Sanitary Sewer Evaluation - Infiltration/Inflow Control Program and Sanitary Sewer Evaluation Survey Phase II and III - Professional Engineering Services, to RJN Group, LLC of Wheaton, IL in the amount of $119,950 and approve the required Resolution.
l.Recommendation to Approve an Architectural Consultant Pool for Professional Services
- [motion] to approve the Architectural Consultant Pool to include the recommended seven firms for a period of two years.
m. Recommendation to Award a Bid for Water Main Improvements to Chastain and Associates, LLC. for Phase II Engineering Services
- [motion] to recommend the Village Board award the Water Main Improvements - Phase II Engineering Services to Chastain and Associates, LLC of Schaumburg, IL in the amount of $61,135.17 and approve the required Resolution.
5. Committee of the Whole
a. Recommendation to approve an Ordinance Adopting the Annual Budget for the Fiscal Year Commencing May 1, 2017 and Ending April 30, 2018 in Lieu of Passage of an Appropriation Ordinance
- [motion] to recommend that the Village Board adopt the Ordinance Adopting an Annual Budget for the Fiscal Year Commencing May 1, 2017 and Ending April 30, 2018 in Lieu of Passage of an Appropriation Ordinance.
6. Zoning Board of Appeals
a. Recommendation to Approve a Site Plan Amendment - Parking, Building and Landscaping Modifications, Parking Setback Variation, Plat of Roadway Dedication and Plat of Subdivision for Bethel Baptist Church / Roselle Road
- [motion] to recommend the Village Board approve a Site Plan Amendment - Parking, Building and Landscaping Modifications, Parking Setback Variation, Plat of Roadway Dedication and Plat of Subdivision for Bethel Baptist Church (200 N. Roselle Road – Z1702-01).
b. Recommendation to Approve a Sign Variation for Andigo Credit Union (formerly Motorola Employees Credit Union) / Meacham Road
- [motion] to recommend the Village Board approve a Sign Variation for Andigo Credit Union (formerly Motorola Employees Credit Union) (1310 N. Meacham Road - Meacham Corners - Z1703-05).
c. Recommendation to Approve an Amendment to the Municipal Code / Title 15, Chapter 154, Sections 154.90.08 - Internet Auto Sales, 154.64(D)(12) - Temporary Use and Structure Regulations, and Appendix A - Internet Auto Sales
- [motion] to recommend the Village Board approve an Amendment to the Municipal Code / Title 15, Chapter 154, Sections 154.90.08 - Internet Auto Sales, 154.64(D)(12) - Temporary Use and Structure Regulations, and Appendix A - Internet Auto Sales (Z1703-04).
d. Recommendation to Approve a Plat of Vacation for Bethel Lane (formerly Library Lane)
- [motion] to recommend the Village Board approve a Plat of Vacation for Bethel Lane (formerly Library Lane).
7. Award of Bid
a. Recommendation to Award a Contract to Acres Group for Reforestation Tree Supply and Planting
- [motion] to approve the issuance of a purchase order for Reforestation Supply and Planting to Acres Group of Roselle, IL in the total amount of $286,785.
8. Resolutions
a. Resolution No. R-17- A Resolution Authorizing Amendment No. 1 with Christopher B. Burke Engineering, Ltd. for the National Parkway Improvements - Higgins Road to Golf Road - Phase I Engineering Services (An Increase of $91,824.33).
b. Resolution No. R-17- A Resolution Authorizing the Village President and Village Clerk to Execute an Intergovernmental Agreement with the Illinois State Toll Highway Authority for the Commerce Drive and Amada Court Reconstruction Project.
c. Resolution No. R-17- A Resolution Authorizing the Village Manager and Village Clerk to execute an Agreement with Baxter & Woodman Consulting Engineers for the Commerce Drive Reconstruction Project - Plum Grove Road to Amada Court - Construction Engineering Services.
d. Resolution No. R-17- A Resolution Authorizing the Village Manager and Village Clerk to Execute an Agreement by and between the Village of Schaumburg and Engineering Enterprises, Inc., of Sugar Grove, IL, for the North Schaumburg TIF Boulevard Utility Coordination Engineering Services.
e. Resolution No. R-17- A Resolution Authorizing the Village Manager and Village Clerk to Execute the Third Year Agreement with AECOM for the Annual Street Improvement and Concrete Improvement Program - Phase II and Phase III Professional Engineering Services.
f. Resolution No. R-17- A Resolution Authorizing the Village Manager and Village Clerk to Execute an Agreement by and between the Village of Schaumburg and RJN Group, Inc. for the Sanitary Sewer Evaluation - IICP and SSES Phase II and III - Professional Engineering Services.
g. Resolution No. R-17- A Resolution Authorizing the Village Manager and Village Clerk to Execute an Agreement by and between the Village of Schaumburg and Chastain and Associates, LLC. for the Water Main Improvements - Phase II Professional Engineering Services.
9. Ordinances
a. Ordinance No. 17- An Ordinance Adopting an Annual Budget for the Village of Schaumburg for the Fiscal Year Commencing May 1, 2017 and Ending April 30, 2018 in Lieu of Passage of an Appropriation Ordinance [first reading - motion to waive first reading].
b. Ordinance No. 17- An Ordinance Granting a Site Plan Amendment - Parking, Building and Landscaping Modifications, Parking Setback Variation, Plat of Roadway Dedication and Plat of Subdivision for Bethel Baptist Church (200 N. Roselle Road – Z1702-01) [first reading – motion to waive first reading].
c. Ordinance No. 17- An Ordinance Granting a Sign Variation for Andigo Credit Union (formerly Motorola Employees Credit Union) (1310 N. Meacham Road - Meacham Corners - Z1703-05) [first reading - motion to waive first reading].
d. Ordinance No. 17- An Ordinance Granting an Amendment to the Municipal Code / Title 15, Chapter 154, Sections 154.90.08 - Internet Auto Sales, 154.64(D)(12) - Temporary Use and Structure Regulations, and Appendix A - Internet Auto Sales (Z1703-04) [first reading - motion to waive first reading].
e. Ordinance No. 17- An Ordinance Granting a Plat of Vacation for Bethel Lane (formerly Library Lane) [first reading - motion to waive first reading].
Committee Reports:
Comments from the Audience:
Counsel Report:
The President's Report:
1. Committee, Commission, and Board Reappointments
2. Recommendation of the appointment of Ms. Monica Harris to the Sister Cities Commission upon completion of the appropriate documentation.
The Manager's Report:
New Business:
Unfinished Business:
Trustee Comments / Mentions:
Adjournment:
https://schaumburg.novusagenda.com/AgendaPublic/MeetingView.aspx?doctype=Agenda&MeetingID=906
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