The village of Streamwood Board of Trustees met Oct. 6 to renew a property tax abatement.
Here are the meeting's minutes, as provided by the board:
MINUTES OF THE REGULAR BOARD MEETING OF THE PRESIDENT AND BOARD OF TRUSTEES HELD ON THURSDAY, OCTOBER 6, 2016 CALL TO ORDER: President Roth called the meeting to order at 7:18 p.m. ROLL CALL: Trustee William Harper Present Trustee Mary Thon Present Vacant Trustee William Carlson Present Trustee Michael Baumer Present Trustee James Cecille Present President Billie D. Roth Present All those answering “present” were physically present at the meeting. PLEDGE OF ALLEGIANCE: PRESIDENT’S REPORT: P-16-002 Check Presentation - AMVETS Post 277 AMVETS Post 277 representatives presented $1,000 the Streamwood Police Department for funding the DARE program. P-16-001 Swearing In – Police Officers Dennis O’Shea and Sean Stretch RECESS: Trustee Harper moved for a short recess to allow for photos, etc. Trustee Carlson seconded the motion. A voice vote approved the Recess. The Village Board recessed at 7:27 p.m. RECONVENE MEETING: The Village Board reconvened at 7:38 p.m. ROLL CALL: Trustee William Harper Present Trustee Mary Thon Present Vacant Trustee William Carlson Present Trustee Michael Baumer Present Trustee James Cecille Present President Billie D. Roth Present All those answering “present” were physically present at the meeting. 2 Village Board Minutes October 6, 2016 VILLAGE MANAGER’S REPORT: Village Manager Sharon Caddigan noted that Cook County had passed the earned sick leave ordinance and that our Cook County Commissioner Tim Schneider had voted in opposition. This ordinance will create potential hardships for small businesses, especially when the rules in our adjacent counties are more favorable. Streamwood has the ability to “opt-out” of this ordinance and the CEDC will be meeting on October 17th to review the ordinance and implications. APPROVAL OF AGENDA: Request the Board approve the October 6, 2016 Agenda as presented. Trustee Carlson moved for approval. Trustee Cecille seconded the motion. A voice vote approved the Agenda as presented. APPROVAL OF THE MINUTES: Request the Board approve the Minutes of a Special Board Workshop held Thursday, September 8, 2016 as presented. Trustee Baumer moved for approval. Trustee Harper seconded the motion. A voice vote approved the Minutes as presented. Request the Board approve the Minutes of the Regular Board Meeting of Thursday, September 15, 2016 as presented. Trustee Cecille moved for approval. Trustee Carlson seconded the motion. A voice vote approved the Minutes as presented. Request the Board approve the Minutes of a Special Board Workshop held Thursday, September 22, 2016 as presented. Trustee Cecille moved for approval. Trustee Baumer seconded the motion. A voice vote approved the Minutes as presented. LEGISLATIVE - Trustee Harper A-16-087 Resolution –Approval of the Renewal of Class 6B Property Tax Abatement / 700 Phoenix Lake Avenue / Rydin Decal Request the Board approve a Resolution entitled “A RESOLUTION DETERMINING THE APPROPRIATENESS FOR RENEWAL OF CLASS 6B INCENTIVE ABATEMENT BY RYDIN DECAL, 700 PHOENIX LAKE AVENUE, IN THE VILLAGE OF STREAMWOOD, ILLINOIS.” This Resolution approves Rydin Decal’s application to the Cook County Assessor to renew their Class 6B property tax abatement for the property located at 700 Phoenix Lake Avenue, Streamwood. The current 6B property tax incentive abatement is scheduled to expire in 2016. Trustee Harper presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Finance Director Josh Peacock reviewed Rydin’s 11-year history in the Village and noted they currently employ 75 full time and 5 part time employees. Mr. Peacock stated the 6B incentive is one of the few “tools” the 3 Village Board Minutes October 6, 2016 Village has to compete with the surrounding counties for property tax relief for industrial users. Tom Meilinger, President of Rydin Decal was present, and thanked the Board for their consideration of the renewal for this incentive. ROLL CALL: Trustee Harper Aye Trustee Thon Aye Vacant Trustee Carlson Aye Trustee Baumer Aye Trustee Cecille Aye Motion carried. RESOLUTION 2016-34 COMMUNITY DEVELOPMENT – Trustee Cecille/Trustee Baumer A-16-088 Resolution – Approval of an Intergovernmental Agreement / Cook County Department of Public Health Request the Board approve a Resolution entitled “A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE OF STREAMWOOD AN INTERGOVERNMENTAL AGREEMENT WITH COOK COUNTY FOR HEALTH INSPECTION SERVICES.” This Resolution approves an Intergovernmental Agreement with Cook County to provide health and sanitation inspections at various commercial establishments in the Village. The total cost for this service is estimated at $26,000.00 per year, which is fully reimbursed through an establishment’s business license. Trustee Cecille presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Community Development Director John Peterson stated the Village has contracted with Cook County for 26 years to do the necessary health inspections for our food service and sales establishments. The cost is the same for the coming year ($100/inspection); each establishment received two inspections per year. A fee of $220 (2 inspections plus administrative cost) is added to the annual business license. ROLL CALL: Trustee Thon Aye Vacant Trustee Carlson Aye Trustee Baumer Aye Trustee Cecille Aye Trustee Harper Aye Motion carried. RESOLUTION 2016-35 4 Village Board Minutes October 6, 2016 COMMUNITY AFFAIRS - Trustee Carlson A-16-089 Resolution – Approval of 2017 Meeting and Holiday Schedule Request the Board approve a Resolution entitled “A RESOLUTION APPROVING THE VILLAGE OF STREAMWOOD 2017 MEETING AND HOLIDAY CALENDAR.” This Resolution approves the 2017 meeting and holiday schedule for the Village of Streamwood. Trustee Carlson presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Village Clerk Kittie Kopitke stated the Village is required to publish an annual meeting and holiday calendar pursuant to the Illinois Open Meetings Act, and that this calendar will be posted and provided to any/all media outlets requesting it. ROLL CALL: Trustee Carlson Aye Trustee Baumer Aye Trustee Cecille Aye Trustee Harper Aye Trustee Thon Aye Vacant Motion carried. RESOLUTION 2016-35 PUBLIC WORKS - Trustee Thon/Trustee Carlson A-16-090 Motion –Waive Competitive Bidding, Approve and Ratify / Emergency North Park Blvd. Lift Station Repairs / Mark Kresmery Construction Request the Board approve a motion to waive competitive bidding, approve and ratify emergency repairs to the North Park Blvd. Lift Station by Mark Kresmery Construction. This Motion waives competitive bidding and approves and ratifies a work proposal for the emergency repairs of the North Park Blvd. Lift Station by Mark Kresmery Construction, 1725 Weld Road, Elgin, Illinois 60123. Trustee Thon presented the Motion and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated that Pump #2 in this lift station inactive and found to have a broken base elbow. Pump #1 was also failing and needed repairs. Two prices were received for the emergency work; Mark Kresmery Construction was the low price ($39,595.05 estimated), was available to start immediately, and has performed very well on prior work in the Village. Funds were available in FERF to cover the cost. ROLL CALL: Trustee Baumer Aye Trustee Cecille Aye Trustee Harper Aye Trustee Thon Aye Vacant Trustee Carlson Aye Motion carried. 5 Village Board Minutes October 6, 2016 A-16-091 Motion – Approval of Purchase of 2017 F-550 Truck Chassis and Cab Request the Board approve a motion authorizing the purchase of one 2017 F-550 Truck Chassis and Cab at a cost not to exceed $35,329.00. This Motion approves the purchase of one 2017 F-550 Truck Chassis and Cab from Currie Motors of Frankfort, IL at a cost not to exceed $35,329.00. The bid for the vehicle was bid out by the Suburban Purchasing Cooperative. Funds to purchase this vehicle are included in the Equipment Replacement Fund in the 2016 Budget. Trustee Thon presented the Motion and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated this is the cab and chassis to replace the oldest (1996) of the aerial lift trucks. The lift and bucket will be bid and purchased separately. The old truck will go to auction. Trustee Harper asked about advantages to keeping the old truck for additional uses. Mr. Mann stated two lift trucks are sufficient for the Village’s use. Trustee Carlson asked if the lift equipment is salvageable. Mr. Mann stated that the lift equipment is significantly older than the vehicle, and is not salvageable. ROLL CALL: Trustee Cecille Aye Trustee Harper Aye Trustee Thon Aye Vacant Trustee Carlson Aye Trustee Baumer Aye Motion carried. A-16-092 Resolution – Approval of Professional Services Contract / Streamwood Blvd. Phase 2 Engineering / HR Green Request the Board approve a Resolution entitled “A RESOLUTION ACCEPTING THE PROPOSAL AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN CONTRACT WITH HR GREEN, INC.” This Resolution approves engineering services for Phase 2 engineering services on Streamwood Blvd. for a cost not to exceed $23,708.04. Trustee Thon presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Public Works Director Matt Mann stated this Resolution approved the Phase 2 engineering work for Streamwood Blvd. which is needed to secure approved federal grant funding. The project, estimated at $837,500, has been approved for a grant of $648,000 and the village portion will be $189,500. Trustee Cecille asked when the work would be done. Mr. Mann stated it would likely be mid-2017. Trustee Harper asked about water/sewer work in conjunction 6 Village Board Minutes October 6, 2016 with the road work. Mr. Mann stated that will be assessed and planned as needed, prior to the road work being completed. ROLL CALL: Trustee Harper Aye Trustee Thon Aye Vacant Trustee Carlson Aye Trustee Baumer Aye Trustee Cecille Aye Motion carried. RESOLUTION 2016-37 A-16-093 Motion – Waive Competitive Bidding – Contract for Pavement Restorative Seal / Corrective Asphalt Materials, LLC Request the Board approve a motion to waive competitive bidding for the purchase and application of CRF restorative seal to various streets in the Village by Corrective Asphalt Materials, LLC. This Motion waives competitive bidding for the purchase and application of CRF restorative seal to various streets in the Village by Corrective Asphalt Materials, LLC, P.O. Box 87129, 300 Daniel Boone Trail, South Roxana, Illinois, the only contractor licensed to apply CRF in the State of Illinois. Trustee Thon presented the Motion and moved for approval. Trustee Cecille seconded the motion. Public Works Director Matt Mann stated the Village has used this proprietary product for the past 8 years on various village streets. It adds 3-5 additional years to the road surface prior to resurfacing. ROLL CALL: Trustee Thon Aye Vacant Trustee Carlson Aye Trustee Baumer Aye Trustee Cecille Aye Trustee Harper Aye Motion carried. A-16-094 Resolution – Approval of Contract for Pavement Restorative Seal / Corrective Asphalt Materials, LLC. Request the Board approve a Resolution entitled “A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN CONTRACT WITH CORRECTIVE ASPHALT MATERIALS, LLC.” This Resolution approves a contract with Corrective Asphalt Materials, LLC, Box 87129, 300 Daniel Boone Trail, South Roxana, Illinois, the only contractor licensed to apply CRF in the State of Illinois, to furnish and apply CRF Restorative Seal on various streets in the Village. Trustee Thon presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated this is a unit price 7 Village Board Minutes October 6, 2016 contract; the cost increased by one cent per square yard from the last two years. The estimated cost is $59,500. Trustee Cecille confirmed that affected residents are notified prior to the work. ROLL CALL: Trustee Carlson Aye Trustee Baumer Aye Trustee Cecille Aye Trustee Harper Aye Trustee Thon Aye Vacant Motion carried. RESOLUTION 2016-38 FINANCE - Trustee Harper/Trustee Thon A-16-095 Motion – Approval of Semi-Monthly Expenditures Request the Board approve the semi-monthly expenditures in the amount of $685,009.22 which represents the total of the schedule of bills dated October 6, 2016. General Fund $217,802.06 Wetland Special Service Area 17,871.03 Street Improvement Fund 325,753.50 Equipment Replacement Fund 7,142.10 Facilities Equipment Replacement Fund 41,580.33 Water and Sewer Fund 51,002.36 Golf Fund 16,870.29 Firefighters Pension Fund 6,987.55 Total $685,009.22 Trustee Harper moved for approval of the semi-monthly expenditures as presented. Trustee Cecille seconded the motion. ROLL CALL: Trustee Baumer Aye Trustee Cecille Aye Trustee Harper Aye Trustee Thon Aye Vacant Trustee Carlson Aye Motion carried. 8 Village Board Minutes October 6, 2016 PUBLIC SAFETY - Trustee Baumer/Trustee Cecille I-16-001 Fire Prevention Open House The Streamwood Fire Department will host its annual Fire Prevention Open House Saturday, October 8th. The event will be held at Fire Station 31, 1204 S. Park Ave. from 11:00am to 2:00pm. In addition to equipment and firehouse tours, there will be safety displays and demonstrations. Other community groups have also been invited such as the Poplar Creek Library, NICOR and our DARE program. There will also be a live demonstration of vehicle extrication. Finally, a side-by-side demonstration showing the effects of a fire on a room and its contents with and without automatic fire sprinklers. PUBLIC COMMENTS: ADJOURNMENT: Trustee Harper moved to adjourn. Trustee Carlson seconded the motion. A voice vote approved the adjournment. The Village Board adjourned their meeting at 8:05 p.m. Billie D. Roth Kittie L. Kopitke Village President Village Clerk Approved this 20th day of October 2016
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