North Cook News

The village of Streamwoood Board of Trustees met Aug. 18 to discuss semi-monthly expenditures.

Here are the meeting's minutes, as provided by the village:

MINUTES OF THE REGULAR BOARD MEETING

OF THE PRESIDENT AND BOARD OF TRUSTEES

HELD ON THURSDAY, AUGUST 18, 2016

CALL TO ORDER:

President Roth called the meeting to order at 7:05 p.m.

ROLL CALL:

Trustee William Harper Present Trustee Mary Thon Present

Vacant Trustee William Carlson Present

Trustee Michael Baumer Present Trustee James Cecille Present

President Billie D. Roth Present

All those answering “present” were physically present at the meeting.

PLEDGE OF ALLEGIANCE:

PRESIDENT’S REPORT:

P-16-001 Presentations – Summer Celebration Parade Winners

Kiwanis Club of Streamwood – Donation to Streamwood Police Department

($500) for car seat safety program

VILLAGE MANAGER’S REPORT:

Village Manager Sharon Caddigan stated that Westbrook Senior Living has received a temporary

occupancy permit and expect to have their first residents move in by September 1st

.

McDonald’s demolition is in progress, and they expect an early December re-opening date.

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August 18, 2016

RECESS:

Trustee Baumer moved for a short recess. Trustee Carlson seconded the motion. A voice vote

approved the Recess. The Village Board recessed their meeting at 7:16 p.m.

RECONVENE MEETING:

The Village Board reconvened their meeting at 7:27 p.m.

ROLL CALL:

Trustee William Harper Present Trustee Mary Thon Present

Vacant Trustee William Carlson Present

Trustee Michael Baumer Present Trustee James Cecille Present

President Billie D. Roth Present

All those answering “present” were physically present at the meeting.

APPROVAL OF AGENDA:

Request the Board approve the August 18, 2016 Agenda as presented. Trustee Carlson moved

for approval. Trustee Cecille seconded the motion. A voice vote approved the Agenda as

presented.

APPROVAL OF THE MINUTES:

Request the Board approve the Minutes of the Regular Board Meeting of Thursday, August 4,

2016 as presented. Trustee Harper moved for approval. Trustee Carlson seconded the motion.

A voice vote approved the Minutes as presented.

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August 18, 2016

FINANCE - Trustee Harper/Trustee Thon

A-16-077 Motion – Approval of Semi-Monthly Expenditures

Request the Board approve the semi-monthly expenditures in the amount of

$489,164.29 which represents the total of the schedule of bills dated

August 18, 2016.

General Fund $174,638.63

Wetland Special Service Area 22,568.89

Debt Service/General 475.00

Street Improvement Fund 26,715.10

Equipment Replacement Fund 144,551.83

Facilities Equipment Replacement Fund 24,188.52

Water and Sewer Fund 82,830.32

Golf Fund 13,196.00

Total $489,164.29

Trustee Harper moved for approval of the semi-monthly expenditures as

presented. Trustee Carlson seconded the motion. ROLL CALL:

Trustee Harper Aye Trustee Thon Aye

Vacant Trustee Carlson Aye

Trustee Baumer Aye Trustee Cecille Aye

Motion carried.

A-16-078 Resolution – Approval of 2015 Comprehensive Annual Financial Report

Request the Board approve a Resolution entitled “A RESOLUTION

ACCEPTING THE 2015 COMPREHENSIVE ANNUAL FINANCIAL

REPORT, REQUIRED COMMUNICATION LETTER AND TIF

COMPLIANCE REPORT PREPARED BY LAUTERBACH & AMEN, LLP,

CERTIFIED PUBLIC ACCOUNTANTS.” This Resolution accepts the 2015

Comprehensive Annual Financial Report (CAFR), Required Communication

Letter and TIF Compliance Report prepared by Lauterbach & Amen, LLP, the

Village’s auditors.

Trustee Harper presented the Resolution and moved for approval. Trustee Cecille

seconded the motion. Finance Director Josh Peacock generally reviewed the

CAFR, noting the General Fund unassigned balance as of December 31, 2015 of

$10.6 million, and the only outstanding bond issue with a balance of $5.6 million,

expiring in 2020. He noted the end of 2015 transfer of $1.4 million to various

capital project funds, and anticipates a similar transfer at the end of this year.

Pension funds (police and fire) declined 1% due to fluctuations in the stock

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August 18, 2016

market; this was offset slightly by the fixed income securities as both funds have a

diverse mix of investments.

Matt Beran, Lauterbach & Amen, was present for discussion. He reviewed the

management letter, and noted it is a “clean” audit. He also reviewed the impact of

GASB 6768 which now requires the unfunded portions of pensions to be shown

as a liability (rather that the funded portion shown as an asset). He stated the

intent was for greater transparency, but it has caused more concern and confusion.

He agreed that the actual numbers/dollars do not change—just the way they are

being reported and shown within the financial documents. Mr. Beran expressed

his pleasure working with Streamwood, noting the Finance staff is always well

prepared and fully cooperative. ROLL CALL:

Trustee Thon Aye Vacant

Trustee Carlson Aye Trustee Baumer Aye

Trustee Cecille Aye Trustee Harper Aye

Motion carried. RESOLUTION 2016-31

PUBLIC SAFETY - Trustee Baumer/Trustee Cecille

No business to report.

LEGISLATIVE - Trustee Harper

No business to report.

COMMUNITY DEVELOPMENT – Trustee Cecille/Trustee Baumer

No business to report.

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August 18, 2016

COMMUNITY AFFAIRS - Trustee Carlson

A-16-079 Ordinance – Approval of Disposal of Surplus Equipment

Request the Board approve an Ordinance entitled “AN ORDINANCE

AUTHORIZING THE SALE BY PUBLIC AUCTION, PRIVATE SALE OR

TRANSFER OF SURPLUS PERSONAL PROPERTY OWNED BY THE

VILLAGE OF STREAMWOOD”. This Ordinance approves declaring various

items surplus and authorizing the disposal of these items by private sale, auction,

trade-in, and donation or to otherwise discard them at the least cost to the Village.

Trustee Carlson presented the Ordinance for first reading and posting.

Village Manager Sharon Caddigan briefly reviewed the list. Trustee Harper asked

about the disposal of the old computer equipment. Ms. Caddigan stated it is

usually donated to the “computers for schools” program (if usable), but will verify

with Victor Ambroziak, IT Coordinator.

PUBLIC WORKS - Trustee Thon/Trustee Carlson

A-16-080 Resolution – Sewer Pipe Lining

Request the Board approve a Resolution entitled “A RESOLUTION

ACCEPTING THE LOW BID AND AUTHORIZING THE VILLAGE

PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND

AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN

CONTRACT WITH HOERR CONSTRUCTION, INC.” Approves the low bid

and authorizes the Village to enter into a unit price contract with Hoerr

Construction Inc. for sewer pipe lining at an estimated cost of $295,611.50. The

estimate is based on agreed unit prices; the actual cost is determined by the

measured quantity of work completed.

Trustee Thon presented the Resolution and moved for approval. Trustee Carlson

seconded the motion. Public Works Director Matt Mann stated this contract will

line approximately 3,500 feet of clay sanitary sewer pipe, and 3,000 feet of

corrugated metal storm sewer pipe, ranging in width from 8 inches to 36 inches.

Lining these pipes also helps the Village to meet the MWRD requirements for

inflow and infiltration. This vendor is new to Streamwood, but has bid in the past

three years (coming in second). Good references have been received from others

in the area.

Trustee Cecille asked about the life of the lining. Mr. Mann stated that it is

designed to last up to 100 years. Trustee Harper asked about the reduction in pipe

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width/capacity with the lining. Mr. Mann stated it is approximately one-eighth

inch, but actually increases the capacity as the pipe interior is now smooth and

much more efficient. ROLL CALL:

Trustee Carlson Aye Trustee Baumer Aye

Trustee Cecille Aye Trustee Harper Aye

Trustee Thon Aye Vacant

Motion carried. RESOLUTION 2016-32

PUBLIC COMMENTS:

Trustee Bill Carlson expressed (on behalf of several residents who have spoken to him)

compliments to the Public Works crews and the street resurfacing work within the Village.

ADJOURNMENT:

Trustee Harper moved to adjourn. Trustee Cecille seconded the motion. A voice vote approved

the adjournment. The Village Board adjourned their meeting at 7:47 p.m.

Billie D. Roth Kittie L. Kopitke

Village President Village Clerk

Approved this 1st day of September 2016