Village of Streamwood Board of Trustees met Sept. 5.
Here is the agenda provided by the board:
CALL TO ORDER:
President Roth called the meeting to order at 7:01 p.m.
ROLL CALL:
Trustee William Harper Present Trustee Mary Thon Present
Trustee Larry Schmidt Present Trustee William Carlson Present
Trustee Michael Baumer Present Trustee James Cecille Present
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan stated the Village, along with Hanover Township and School District U-46, hosted breakfast for the Streamwood school principals on September 3rd. Innovations Academy at SBHC, also provided a presentation.
On Saturday, September 7, the Streamwood Kiwanis will host their annual fishing derby at Surrey Woods Pond; all are welcome.
APPROVAL OF AGENDA:
Request the Board approve the September 5, 2019 Agenda as presented. Trustee Carlson moved for approval. Trustee Cecille seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Board Workshop held August 8, 2019 as presented. Trustee Harper moved for approval. Trustee Schmidt seconded the motion. A voice vote approved the Minutes as presented.
Request the Board approve the Minutes of the Regular Board Meeting of August 15, 2019 as presented. Trustee Schmidt moved for approval. Trustee Thon seconded the motion. A voice vote approved the Minutes as presented.
A-19-089 Ordinance – Special Use Request / 43 S. Sutton Road / My Cocina
Request the Board approve an Ordinance entitled “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW FOR THE OPERATION OF A RESTAURANT WITH THE SERVICE OF ALCOHOLIC BEVERAGES IN A C-2 COMMERCIAL DISTRICT, 43 S. SUTTON ROAD.” This Ordinance approves a Special Use Permit to allow the service of alcoholic beverages at a proposed restaurant, My Cocina, at 43 S. Sutton Road.
Trustee Carlson presented the Ordinance for first reading and posting.
Community Development Director John Peterson stated My Cocina, currently located at 16 N. Bartlett Road, is moving to 43 S. Sutton Road (formerly Kenkou Sushi) and is requesting a special use for alcohol service. The space has 2,450 sq. feet and shares restrooms with Tracy’s Bistro, the adjacent tenant to the north. My Cocina plans seating for 48 with 11 additional seats at the bar. My Cocina also offers catering services. There is sufficient parking within the center lot. The Planning and Zoning Board heard this petition and recommend in favor with the condition that the interior use of the premises shall be in substantial compliance with that submitted. Staff agrees with this recommendation. My Cocina owner, Jeff Murray, was present for questions. Trustee Cecille confirmed the bar area had triple-basin sinks, and that the shared bathrooms were adequate for both establishments.
A-19-090 Ordinance – Approval of a Special Use for a Retail Tobacco Products Facility / 114 N. Barrington Road / Greenleaf Smoke N’ Vape
Request the Board approve an Ordinance entitled “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO PERMIT THE SALE OF TOBACCO PRODUCTS IN A C-2 COMMERCIAL DISTRICT, 114 N. BARRINGTON ROAD, STREAMWOOD, ILLINOIS.” This Ordinance authorizes the issuance of a Special Use Permit for the operation of a tobacco products facility at 114 N. Barrington Road, Streamwood, Illinois, Greenleaf Smoke N’ Vape.
Trustee Carlson presented the Ordinance for first reading and posting.
Community Development Director John Peterson stated this is a 1,400 sq. foot space in a strip mall. The petitioner is seeking a special use for a tobacco/vape product retail store. The tobacco products will not be accessible by the consumer, and there will be no on-premise usage of the products. The Planning and Zoning Board heard this petition and recommended in favor with the condition that the interior use of the space shall be in substantial compliance with the interior floor plan submitted. Staff concurs with the recommendation. Petitioner Charumati Patel was present for questions. Trustee Harper confirmed the tobacco products will be behind the customer accessible area and not on open shelves. Trustee Carlson reviewed the use and intent of vaping products.
FINANCE - Trustee Schmidt/Trustee Baumer
A-19-091 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $853,137.53 which represents the total of the schedule of bills dated September 5, 2019.
General Fund $ 219,213.76
Wetland Special Service Areas 2,378.30
Debt Service Fund 475.00
Capital Replacement Fund 129,683.69
Street Improvement Fund 280,672.14
Equipment Replacement Fund 34,421.00
Facilities Replacement Fund 90,409.50
Water and Sewer Fund 63,855.98
Golf Fund 30,810.51
Firefighters Pension Fund 1,217.65
Total $ 853,137.53
Trustee Schmidt moved for approval of the semi-monthly expenditures as presented.
Trustee Cecille seconded the motion. ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Motion carried.
A-19-092 Resolution – Professional Services Agreement / Robert W. Baird & Co., Incorporated
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE, AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A PROFESSIONAL SERVICES AGREEMENT WITH ROBERT W. BAIRD & CO., INCORPORATED.” This Resolution authorizes the professional services of Robert Baird & Co. Inc. to serve as advisors for the issuance of construction bonds.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Harper seconded the motion. Finance Director Josh Peacock stated the Village is planning a $20M bond issue to replace Fire Station #31 and improve the Public Works facility. When the Village issued bonds for the Police Department and Municipal Campus project in 2005, Baird was the Municipal Advisor as well. They will provide a variety of required services throughout the sale and closing of the bond. Their cost is 0.25% of the sale price of the bonds issued, estimated at $50,000. MagDalena J. Welkomer, Senior Vice President, Public Finance, was present for questions. ROLL CALL:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Motion carried. RESOLUTION 2019-37
A-19-093 Resolution – Professional Services Agreement / Chapman & Cutler, LLP
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE, AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A PROFESSIONAL SERVICES AGREEMENT WITH CHAPMAN & CUTLER, LLP TO PROVIDE BOND COUNSEL SERVICES AND DISCLOSURE COUNSEL SERVICES.” This Resolution approves professional services of Chapman & Cutler, LLP to serve as Bond and Disclosure counsel for the issuance of municipal construction bonds.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Finance Director Josh Peacock stated this agreement will provide Bond Counsel and Disclosure Counsel to assist the Village for the upcoming $20M bond issuance. There are certain federal securities law requirements that must be met. Chapman & Cutler provided these services for the 2005 bond issuance as well. The cost for their services is $92,500 and is paid after the sale of the bonds from the proceeds. Seema G. Patel, Senior Counsel, was present for questions. Trustee Harper asked if Baird & Co. (advisors) had a legal division that could be utilized. Ms. Patel stated while Baird does have a legal division, as the advisor, they are not allowed to service as counsel for the same bond issuance. ROLL CALL:
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Motion carried. RESOLUTION 2019-38
LEGISLATIVE – Trustee Cecille/Trustee Thon
A-19-094 Resolution – Reimbursement of Capital Projects Costs from Bond Proceeds
Request the Board approve a Resolution entitled "A RESOLUTION EXPRESSING OFFICIAL INTENT REGARDING CERTAIN CAPITAL EXPENDITURES TO BE REIMBURSED FROM PROCEEDS OF AN OBLIGATION TO BE ISSUED BY THE VILLAGE OF STREAMWOOD, COOK COUNTY, ILLINOIS.” This Resolution will allow the Village to be reimbursed for past and future expenses incurred relating to the construction of the new Fire Station and Public Works Renovation / Addition from the proceeds of bonds anticipated to be issued to finance the project.
Trustee Cecille presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Finance Director Josh Peacock stated this will allow flexibility to use bond proceeds to pay for certain project costs incurred within 60 days preceding approval of this Resolution up until the issuance of the bonds, anticipated in December 2019. Approximately $300,000 has been expended to date for preliminary planning and design costs. Some of these costs are reimbursable. ROLL CALL:
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried. RESOLUTION 2019-39
PUBLIC SAFETY - Trustee Harper/Trustee Carlson
A-19-095 Ordinance – Approval of Amendment to Title 3, Chapter 4 / Liquor Licensing
Request the Board approve an Ordinance entitled “AN ORDINANCE AMENDING SECTION 3-4-8 ENTITLED “LICENSE CLASSIFICATIONS, FEES, NUMBER ISSUED” OF CHAPTER 4 ENTITLED “ALCOHOLIC LIQUOR DEALERS” OF TITLE 3 ENTITLED “BUSINESS AND LICENSE REGULATIONS” OF THE VILLAGE CODE OF ORDINANCES OF THE VILLAGE OF STREAMWOOD.” This Ordinance amends the number of select liquor license classifications available for purchase to conform to the actual number of licenses outstanding at this time.
Trustee Harper presented the Ordinance for first reading. Attorney Tom Bastian stated the Village Code must reflect the actual number of liquor licenses outstanding within each classification. Streamwood Liquor, 305 N. Barrington, recently closed and the Class B licenses will be reduced from 12 to 11. Mr. Bastian asked the Board to consider waiving the first reading.
Trustee Harper moved to waive the first reading for the Ordinance. Trustee Baumer seconded the motion. A voice vote approved waiving the first reading. Trustee Harper moved for approval of the Ordinance as presented. Trustee Carlson seconded the motion. ROLL CALL:
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Motion carried. ORDINANCE 2019-29
PUBLIC WORKS - Trustee Baumer/Trustee Schmidt
A-19-096 Ordinance – Construction Easement / 1300 S. Park Avenue / Rahlfs Woods
Request the Board approve an Ordinance entitled “AN ORDINANCE TO ACCEPT A GRANT OF CONSTRUCTION EASEMENT AND APPROVE THE PLAT OF EASEMENT FOR THE PROPERTY COMMONLY KNOWN AS 1300 S. PARK AVENUE, STREAMWOOD, ILLINOIS.” This Ordinance accepts a construction easement at Rahlfs Woods Park in order to relocate a path and permit construction of a fire station.
Trustee Baumer presented the Ordinance for first reading. Public Works Director Matt Mann stated this easement is needed to allow necessary access and work along the property line with Streamwood Park District. The existing path will be relocated as needed. Mr. Mann asked the Board to consider waiving first reading.
Trustee Baumer moved to waive the first reading for the Ordinance. Trustee Cecille seconded the motion. A voice vote approved waiving the reading. Trustee Baumer moved for approval of the Ordinance as presented. Trustee Schmidt seconded the motion. ROLL CALL:
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Motion carried. ORDINANCE 2019-30
A-19-097 Ordinance – Construction and Utility Easement / 521 Hillside Drive
Request the Board approve an Ordinance entitled “AN ORDINANCE TO ACCEPT A GRANT OF CONSTRUCTION AND UTILITY EASEMENT AND APPROVE THE PLAT OF EASEMENT FOR CONSTRUCTION AND EASEMENT PURPOSES FOR THE PROPERTY COMMONLY KNOWN AS 521 HILLSIDE DRIVE, STREAMWOOD, ILLINOIS.” This Ordinance accepts a construction and utility easement to permit the construction of storm sewers.
Trustee Baumer presented the Ordinance for first reading. Public Works Director Matt Mann stated this temporary easement for construction and permanent easement for utilities (additional inlets and storm sewer) will reduce the risk for flooding issues at this property as well as others on South Victoria Lane and Woodridge Lane. The resident at 521 Hillside has agreed to grant the easements. Mr. Mann asked the Board to consider waiving the first reading.
Trustee Baumer moved to waive the first reading for the Ordinance. Trustee Harper seconded the motion. A voice vote approved waiving the first reading. Trustee Baumer moved for approval of the Ordinance as presented. Trustee Cecille seconded the motion. ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Motion carried. ORDINANCE 2019-31
A-19-098 Resolution – Lift Station Repair and Maintenance / North Park Blvd.
Request the Board approve a Resolution entitled “A RESOLUTION ACCEPTING THE BID AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN CONTRACT WITH PERFORMANCE CONSTRUCTION AND ENGINEERING, LLC FOR LIFT STATION REPAIR AND MAINTENANCE.” This Resolution approves the low bid contract with Performance Construction and Engineering, LLC for the repair and maintenance of the lift station at North Park Blvd. for a cost not to exceed $414,500.00.
Trustee Baumer presented the Resolution and moved for approval. Trustee Schmidt seconded the motion. Public Works Director Matt Mann stated this lift station was constructed in the 1970s and was last rehabilitated in 1993. The station is 28 feet deep and pumps over 1,000 gallons per minute. The rehabilitation includes bypass pumping, rehab of the existing wet well and valve vault, replacement of existing pumps, piping, valves, pump controls, concrete, asphalt and electrical equipment, installation of a new bypass valve vault, restoration and other elated work. Four bids were received, with Performance Construction LLC being the low bid. They have favorable references from other municipalities and engineers.
Trustee Harper asked if the new equipment is of the same size as the existing; Mr. Mann stated it is. Trustee Baumer asked about the expected life. Mr. Mann noted periodic maintenance is routinely performed and would expect 20-25 years with this full rehabilitation. ROLL CALL:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Motion carried. RESOLUTION 2019-40
COMMUNITY AFFAIRS - Trustee Thon/Trustee Cecille
I-19-001
Information Item
The Veterans Memorial Commission, with the Streamwood Police and Fire Departments, has a remembrance planned for the innocent victims – civilians, police officers, firefighters and emergency medical personnel – who perished in the September 11, 2001 terror attacks. The ceremony will take place at our Streamwood Veterans Memorial on Wednesday, September 11th at 7:00 p.m. We invite everyone to join us.
PUBLIC COMMENTS: ADJOURNMENT:
Trustee Baumer moved to adjourn. Trustee Cecille seconded the motion. A voice vote approved the adjournment. The Village Board adjourned their meeting at 7:38 p.m.
https://www.streamwood.org/getattachment/ca9ef8d2-cd9e-453f-9584-686614c3dd44/090519.aspx
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