North Cook News

City of Evanston Administration and Public Works Committee met April 24.

Here is the agenda as provided by the committee:

I. Declaration of a Quorom: Alderman Braithwaite, Chair

II. National Drinking Water Week: 3RD Grade Art Contest Winners

III. Approval of Minutes of Regular Meeting of April 17, 2017

IV. Items for Consideration

Administration & Public Works Committee

(A1) Payroll – March 20, 2017 through April 2, 2017            $2,866,481.58

(A2) City of Evanston Bills – April 25, 2017                        $1,345,388.08

Credit Card Activity – Period Ending February 28, 2017       $  180,162.25

For Action

(A3.1) Approval of Divvy Station and Divvy 4 Every Evanstonian (D4EE) Program Launch

Staff recommends City Council authorize the City Manager to purchase and

install one Divvy station and ten bicycles near the intersection of Dempster St.

and Chicago Ave., and launch the Divvy 4 Every Evanstonian (D4EE)

membership subsidy program. Funding in the amount of $57,600.10 for the one

Divvy station and ten bicycles are budgeted from the Parking Fund (Account

505.19.7005.62603). Since the program’s launch in June 2016 City staff has

secured and collected over $550,000 from a state grant and local advertising and

sponsorship support for the Divvy program. In 2017, staff will be collecting an

additional approximately $125,000 in new station sponsorships and renewed

advertising sponsorship funding, not including identified sponsorships from

approved and proposed Planned Development project public benefits

agreements. The D4EE program is projected to generate $1,000 in membership

revenue and have an uncollected revenue cost potential of between $20,000 and

$40,000, assuming that 200 community members register for the program.

For Action

(A3.2) Storefront Modernization Program Application for Viet Nom Nom at 618-1/2 Church St.

Staff recommends approval of financial assistance through the Storefront

Modernization Program to Viet Nom Nom at 618-1/2 Church Street in an amount

not to exceed $4,053.66 for the installation of signage and awnings. This agenda

item is presented to the Administrative and Public Works Committee due to the

cancellation of the Economic Development Committee scheduled for March 22.

Funding will be from the Economic Development Fund’s Business District

Improvement Fund (Account 100.15.5300.65522). The approved Fiscal Year

2017 Budget allocated a total of $350,000 for this account to fund both the

Storefront Modernization and Great Merchant Grant programs. To date, $0 has

been spent from this account, leaving $350,000 available for expenditure.

For Action

(A3.3) Contract with A-1 Bus Service, LLC. for Parks, Recreation and Community

Services Department 2017 Summer Bus Transportation

Staff recommends City Council authorize the City Manager to execute a contract

with A-1 Bus Service, LLC. (3542 West Peterson, Chicago, IL 60659) in the

amount of $38,943.15. A-1 Bus Service was the lowest responsive bidder for the

Parks, Recreation and Community Services Department 2017 summer bus

transportation. Funding will be provided from seven (7) different accounts with a

total FY 2017 budget of $389,665. A breakdown of the accounts are listed on the

corresponding transmittal memorandum.

For Action

(A3.4) Agreement with Krave LLC to Operate Concessions at the Evanston Lakefront

Staff recommends that City Council authorize the City Manager to execute an

agreement between the City of Evanston and Krave LLC for the Church and

Clark Street food & drink stand and the lakefront mobile concessions

(Lighthouse, Clark St., Greenwood St., South Blvd. and Lee Street) for the 2017

season. Krave LLC is owned by Evanston resident Rachelle Ross, whose office

is located at 710 Madison Street, Evanston, Illinois 60202. Krave LLC will pay the

City $11,500 for the privilege of the 2017 permit. Revenue is budgeted in the

Lakefront Operations Account 100.30.3080.53565. The 2017 budget for

concession permit revenue was projected at $14,000 and overall revenue for

Lakefront Operations is $715,655.

For Action

(A3.5) Contract with Christopher Burke Engineering, Ltd. for Streetlight Master Plan Project

Staff recommends that City Council authorize the City Manager to execute a

contract with Christopher Burke Engineering, Ltd. (9575 W. Higgins Road, Suite

600, Rosemont, IL 60018) in the amount of $146,143.05 to provide planning

services for the Street Light Master Plan Project. Funding will be provided from

CIP Account 415.40.4117.62145 – 417015. This project is budgeted at $150,000 in FY 2017.

For Action

(A3.6) Contract Extension with Precision Pavement Markings Inc. for 2017

Pavement Marking Program

Staff recommends City Council authorize the City Manager to execute a one-year

contract extension for pavement markings with Precision Pavement Markings,

Inc. (P.O. Box 705 Elgin IL 60123) in the amount of $90,000. This contract is part

of a bid let by the Municipal Partnering Initiative. Funding for this work will be as

follows: 2017 Capital Improvement Fund (Account 415.40.4117.65515 –

417019), which has $90,000 budgeted for Pavement Markings.

For Action

(A3.7) Contract with Builders Paving, LLC for Parking Lot Improvement Project

Staff recommends City Council authorize the City Manager to execute a contract

for the 2017 Parking Lot Improvement Project (Bid No. 17-27) with Builders

Paving, LLC (4413 Roosevelt Road #108, Hillside, IL 60162) in the amount of

$1,188,000.00. Funding will be provided from the Parking Fund (Account

505.19.7005.65515 – 417024) in the amount of $713,852.51 and from the CIP

Fund (Account 415.40.4117.65515 – 417024) in the amount of $474,174.49.

This project was budgeted at $1,775,000 for FY 2017.

For Action

(A3.8) Purchase of Tree and Planting Services from Suburban Tree Consortium

Staff recommends that City Council authorize the City Manager to execute a

contract award for the purchase of 512 trees and planting services for 350 of

those trees from Suburban Tree Consortium (STC) in the amount of

$130,346.00. Funding for this purchase is provided from three sources:

$68,844.00 from Forestry Division General Funds (Account 100.40.4320.65005),

with a budget of $135,000; $4,650.00 from Replant Express Funds reserve funds

(Account 100.41335); and $58,852.00 from Economic Development Funds

(Account: 100.15.5300.62662), with a budget of $250,000. These expenditures

are specifically to purchase and replant 195 trees in the various business districts

citywide.

For Action

(A3.9) 2017 Purchase Order for New Tires from Wentworth Tire Service

Staff recommends that City Council authorize the City Manager to execute a oneyear

agreement to purchase tires in the amount of $60,000.00 from Wentworth

Tire Service (300 North York Road, Bensenville, IL) under the State Bid Contract

# 4017722. Funding for this purchase will be from the Major Maintenance, Tires

and Tubes Account 600.19.7710.65065, with a FY 2017 Budget of $100,000.00.

For Action

(A3.10)Renewal of CAD Software License and Service Agreement with SunGard Public Sector

Staff recommends that the City Council authorize the City Manager to renew sole

source software license and service agreement with SunGard Public Sector

(1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD

(Computer Aided Dispatch) software in the amount of $71,992.80. The

Agreement is effective from May 1, 2017 through April 30, 2018. Funding will be

provided by the Emergency Telephone System – Service Agreements &

Contracts Fund (Account 205.22.5150.62509) with a Budget of $75,000.00.

For Action

(A3.11)Request For Proposal (RFP) Process

Staff recommends the City Council review this response to the referral from the

City Council and place on file.

For Action: Accept and Place on File

(A4) Resolution 28-R-17, Release of City Council Closed Session Minutes

Staff recommends City Council adopt Resolution 28-R-17, releasing the closed

session meeting minutes listed on Exhibit A and finding that a need still exists for

confidentiality as to the minutes on Exhibit B. The City is furthering its efforts to

provide access to information and openness in government through the

appropriate release of closed session minutes of the City Council.

For Action

(A5) Resolution 35-R-17, Authorizing the City Manager to Grant an Easement for

Steam, Condensate and Irrigation Service Lines Installation on Sheridan Rd

Staff recommends City Council adopt Resolution 35-R-17 authorizing the City

Manager to execute an easement agreement with Northwestern University (NU)

for a twenty-foot wide utility easement across Sheridan Road located 130 feet

south of Haven Street. The easement would allow NU to install conduits for

steam, condensate, and irrigation utilities to serve NU properties. The easement

would be granted for a 50 year period. No City funding is required for these utility

crossing. NU will fund the project and will be assessed a one-time easement fee

of $115,563.24.

For Action

(A6) Resolution 36-R-17, Authorizing the City Manager to Grant an Easement for

Electric and Communication Service Line Installation on Sheridan Rd

Staff recommends City Council adopt Resolution 36-R-17 authorizing the City

Manager to execute an easement agreement with Northwestern University (NU)

for a ten-foot wide utility easement across Sheridan Road located 50 feet south

of Emerson Street. The easement would allow NU to install conduits for electric

and communication utilities to serve NU properties. The easement would be

granted for a 50 year period. No City funding is required for this utility crossing.

NU will fund the project and will be assessed a one-time easement fee of

$57,437.00.

For Action

(A7) Ordinance 40-O-17, Amending City Code Section 7-12-4-2, Lead Service

Line Replacement Program

Staff recommends that City Council adopt Ordinance 40-O-17, amending City

Code Section 7-12-4-2, Installation and Maintenance of Service Pipe from Tap to

Fixtures. The proposed amendment would promote the replacement of lead

water service lines by residential property owners. Funding for the lead water

service abatement program would be from the Water Fund reserves and

transferred to account 510.40.4225.62410 as needed as loans are issued.

For Introduction

V. Items for Discussion

V. Communications

VI. Adjournment

https://www.cityofevanston.org/home/showdocument?id=12483