City of Elgin Committee of the Whole met March 11.
Here are the agenda provided by the committee:
Call to Order
Roll Call
Approval of Minutes of Previous Meeting – February 25, 2026
Public Comment
Items on Both Agendas
A. Electronic Citation Software Services Agreement with DACRA Tech, LLC ($429,318 Over a Five-Year Term
Objective: Continue improving the efficiency of the city’s electronic citation system with the cloud-based software solution created by DACRA Tech, LLC. Special Presentations and Reports
B. Purchase of Services Agreement with Elgin Area Chamber of Commerce ($355,000 Annually for Three-Year Term; Three Percent Increase in Out Years)
Objective: Contract with the Elgin Area Chamber of Commerce to provide economic development services including small businesses assistance, business retention outreach and foreign trade initiatives and other similar programs.
Initiatives and Other Items
C. Pingree Grove Roundabout at Reinking and Damisch Roads—Intergovernmental Agreement Between the City of Elgin and the Village of Pingree Grove (No Cost)
Objective: Promote collaboration between local governments by cooperating with the village of Pingree Grove on the reconstruction of the village’s roundabout at Reinking and Damisch Roads.
D. Official Zoning Map for 2026—Adoption (No Cost)
Objective: Comply with state statute requiring the annual adoption and publication of an official zoning map.
E. Cultural Arts Commission 2026 Grant Award Recommendations ($62,088)
Objective: Distribute grant funds to local organizations to support arts programming in the community.
F. Cultural Arts and Special Events Department Outdoor Event Incentive Program—“Encore” Awards for 2026 ($84,144)
Objective: Distribute grant funds to “Encore” event program applicants exceeding $25,000 to support outdoor event programming within the community.
G. Urban SDK Traffic Monitoring Software—Purchase from Urban Holdings, Inc. ($32,950)
Objective: Utilize traffic analytical software to enhance traffic safety, strategic traffic enforcement and roadway management.
H. Kane County Child Advocacy Center Investigative Services for Sensitive Crimes Involving Children—Agreement ($35,000)
Objective: Provide investigative and victim services for cases involving children who have been victimized by sexual or serious physical abuse.
I. Stryker Power Load Ambulance Stretcher—Purchase Agreement with Stryker Corporation ($45,057)
Objective: Provide fire department personnel with emergency services equipment designed to prevent firefighter injuries during ambulance transport.
J. Parking Lot and Alley Maintenance 2026 Program—Amendment Agreement No. 1 with Thomas Engineering, LLC for Design and Construction Engineering Services ($84,524)
Objective: Analyze, design, and prepare construction documents for the maintenance of various public parking lots and city-owned alleys along with field inspection, contract administration, general coordination and control of the day-to-day construction activities for the 2026 parking lot and alley maintenance program.
K. Lime Residual Disposal Line Inspection Services—Agreement with RJN Group, Inc. ($98,200)
Objective: Provide inspection services to perform a condition assessment of the city’s fourteen-inch lime residual disposal line serving the Leo Nelson Riverside Water Treatment Facility.
L. 1425-1435 Summit Street—Acceptance of Public Improvements and Easement ($1,804 Estimated Five-Year Maintenance Cost)
Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents.
M. Sports Complex Expansion—Construction Materials Testing and Inspection Service, Amendment No. 1 ($49,944)
Objective: Continue providing required construction materials testing and inspection services for the Sports Complex expansion.
N. Elgin Sports Complex Soccer Fields 7 and 8 Improvements—Design and Engineering Services Agreement with Upland Design, Ltd. ($36,228)
Objective: Complete the final landscape architectural and engineering design elements and prepare construction documents for soccer field 8 and provide bid assistance and construction management for the renovation of both soccer fields 7 and 8 at the Elgin Sports Complex.
O. Wing Park Master Plan and Inclusive Playground Design—Amendment to Engineering Services Agreement with Upland Design, Ltd. ($675,184)
Objective: Complete the final architectural and engineering design elements, prepare construction documents, submit permitting documents and provide bid assistance and construction management for all additional scope items included as part of the proposed improvements at Wing Park.
P. Wing Park Golf Course Clubhouse—Bid 25-034, Alternate 4 for Food Service Equipment ($156,000)
Objective: Purchase and install the food service equipment for the new clubhouse.
Q. Mowing Services for Property Maintenance Code Compliance—Renewal Agreement ($33,000)
Objective: Contract for mowing services to cut grass and weeds on private property when owners fail to comply property maintenance code.
Announcements from Council
Announcements from Staff
Adjournment
https://il-elgin4.civicplus.com/ArchiveCenter/ViewFile/Item/9695
