North Cook News

City of Elgin Committee of the Whole met Feb. 28.

Here is the agenda provided by the committee:

Call to Order

Roll Call

Approval of Minutes of Previous Meeting – February 14, 2024

Public Comments

Items on Both Agendas

A. Urban and Community Forestry Grant for Government Entities Application Submission (No Cost)

Objective: Obtain grant funding for the planting of one hundred oak trees to rejuvenate the tree canopy in Lords Park.

Initiatives and Other Items

B. Citibot Generative AI Web- and Text-based Chatbot Services Agreement ($29,800)

Objective: Creating an enhanced customer service experience for Elgin residents using web- and text-based artificial intelligence chatbot.

C. Seven Hills Technology for Portal and App Development and Support Agreement ($52,200)

Objective: Maintain and enhance the city’s online customer portal and mobile app through regular web development cycles to improve customer experience when interacting with the city online.

D. 2024 Property Tax Abatement (No Cost)

Objective: Provide information for adopting the annual ordinance abating taxes for the property tax levy.

E. Illinois Department of Natural Resources Grant Acceptance and Agreement for Spanish

Translation of the “Elgin Design Guideline Manual for Landmarks and Historic Districts” ($1,441)

Objective: Enhance the effectiveness of historic preservation efforts by providing the “Elgin Design Guideline Manual for Landmarks and Historic Districts” in Spanish.

F. Lords Park Pavilion Exterior Repairs—Change Order No. 1 and Final for Job Order Contract ($101,696)

Objective: Make the necessary repairs to the porch at the Lords Park pavilion.

G. Athletic Field LED Relighting Design and Engineering Services Agreement with Christopher B. Burke Engineering, Ltd. ($137,740)

Objective: Provide engineering design elements, construction documents, bid assistance and construction management for LED relighting of city athletic fields

H. Wing Park Clubhouse Design Amendment Agreement No. 1 with FGM Architects Inc. for RFP 21-058 ($120,000)

Objective: Complete the design phase and construction documents for a new Wing Park Clubhouse to meet ADA requirements and support future business growth.

I. Contract with Berna Architects & Design for Architectural Services ($160,000)

Objective: Contract for architectural services for Edward Schock Centre of Elgin remodeling.

J. Independent Fitness Contractors Service Agreements ($56,000)

Objective: Provide patrons of The Edward Schock Centre of Elgin with quality fitness instruction and personal training.

K. Police Facility Fire Alarm Replacement— Change Order No. 1 and Final for Bid 23-010 ($19,610)

Objective: Replace the outdated fire alarm system at the police facility.

L. United Shield International Ballistic Shields Purchase ($35,171)

Objective: Equip the police department with rifle rated ballistic shields to respond to potential threats.

M. Public Safety Vehicle Replacement Purchase and Outfitting ($483,918)

Objective: Purchase one armored vehicle and two transport vehicles to replace existing fleet inventory remaining in service beyond acceptable replacement intervals.

N. Digital Intelligence Forensic Recovery of Evidence Data Center Workgroup Server Purchase ($53,050)

Objective: Increase the capability of the police department’s Digital Forensics Unit to securely store and transfer large data files obtained in criminal investigations.

O. Elgin Municipal Code Amendments Relating to Curfew and Truancy (No Cost)

Objective: Creating a separate chapter in the Elgin Municipal Code regulating truancy that eliminates monetary fines and establishes a diversionary program.

P. Elgin Municipal Code Amendments Reducing Penalties Associates with Certain Offenses (No Cost)

Objective: Implement recommendations from the Community Task Force on Policing to reduce negative impacts from stops resulting in fines or other costs for motor vehicle impoundment; driving without a valid license; transporting alcoholic liquor; sound amplification devices; vehicle seizure and impoundment; and snow emergency route violations.

Q. Engineering Enterprises, Inc. (EEI) Engineering Services Agreement for the Lead Service Line Replacement (LSLR) Program Year 3 Improvements—Amendment Agreement No. 1 ($84,320)

Objective: Contract with Engineering Enterprises, Inc. (EEI) for design engineering services for Year 3 of the Lead Service Line Replacement (LSLR) Program.

R. Riverside Generator Coupling Repair Purchase Agreement with Cummins, Inc. ($43,693)

Objective: Replace the cracked generator coupling at the Leo Nelson Riverside Water Treatment Plant to ensure reliability of backup power generators for the treatment and pumping of the city’s water supply.

S. Removal and Disposal of Water Treatment Lime Residuals for 2024 with Stewart Spreading, Inc.—Amendment Agreement No. 2 ($2,886,000)

Objective: Continue treatment of the city’s drinking water by responsibly handling the lime softening waste residual from the city’s water treatment process.

Announcements from Council

Announcements from Staff

Adjournment

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