North Cook News

City of Elgin Committee of the Whole met Oct. 25.

Here are the minutes provided by the committee:

The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Absent: None.

Approval of Minutes 

Councilmember Steffen made a motion, seconded by Councilmember Good, to approve the minutes of the October 11, 2023, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Public Comments 

Lore Baker stated her support for the acceptance of the grant from the Metropolitan Mayors Caucus and Illinois Department of Human Services (IDHS). She also urged the council to approve the agreement for the temporary overnight shelter. In addition, she also invited all to attend the groundbreaking for the Wildwood facility.

Eileen McNamee stated her support for the acceptance of the grant from the Metropolitan Mayors Caucus and Illinois Department of Human Services (IDHS).

Sherry Liske stated her support for the acceptance of the grant from the Metropolitan Mayors Caucus and Illinois Department of Human Services (IDHS).

Jack Cook Playground Equipment – Agreement with Game Time c/o Cunningham  Recreation with the OMNIA Partners Purchasing Cooperative  

A resolution was presented at the Council meeting for adoption by the City Council to approve an agreement with Game Time c/o Cunningham Recreation in the amount of $525,570 to provide a playground structure at Jack Cook Park.

Metropolitan Mayors Caucus and Illinois Department of Human Services (IDHS) Grant Acceptance and Agreement 

A resolution was presented at the Council meeting for adoption by the City Council to execute the grant agreement with the Metropolitan Mayors Caucus and Illinois Department of Human Services to accept a $1.2 million grant award from the Supporting Municipalities for Asylum Seekers (SMASS) Grant.

Purchase of Service Agreement for Temporary Overnight Shelter Services 

A resolution was presented at the Council meeting for adoption by the City Council to approve an agreement with One Collective and The Business Nonprofit Development Center at First in the amount of $188,200 for hosting and operating a temporary emergency warming shelter.

Acceptance of Public Improvements and Easement within the Site Located at 2440 Alft  Lane 

Councilmember Powell made a motion, seconded by Councilmember Steffen, to approve the acceptance of the public improvements and related easement for ownership and maintenance within the site located at 2440 Alft Lane to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Acceptance of Public Improvements and Right-of-Way Dedication within the Site Located  at 2440 Alft Lane 

Councilmember Good made a motion, seconded by Councilmember Steffen, to approve the acceptance of the public improvements and related right-of-way dedication for ownership and maintenance within the site located at 2440 Alft Lane to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Agreement with Cyclomedia Technology, Inc. for ADA Ramp Enhanced Asset Collection 

Councilmember Ortiz made a motion, seconded by Councilmember Martinez, Approve the proposed agreement with Cyclomedia Technology, Inc. in the amount of $74,652 to extract data from the city’s 360-degree street-level imagery system to obtain sidewalk ramp dimensions and attributes necessary to determine compliance with the ADA requirements for infrastructure within the public right-of-way. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Acceptance of Sidewalk Easement on Lots 595, 596, 597 & 600 within the Highland Woods Neighborhood B Subdivision 

Councilmember Ortiz made a motion, seconded by Councilmember Dixon, to approve the acceptance of the sidewalk easement on Lots 595, 596, 597 & 600 within the Highland Woods Neighborhood B Subdivision to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Fire Department Administration Vehicle Purchase 

Councilmember Martinez made a motion, seconded by Councilmember Steffen, to authorize the fire department staff to purchase a new administrative vehicle (e.g., Ford Explorer) in an amount not to exceed $50,000 to ensure a reliable emergency response vehicle for a chief officer position. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Nadler Golf Cart Purchase Agreement 

Councilmember Thoren made a motion, seconded by Councilmember Dixon, to approve a sole source purchase agreement with Nadler Golf Car Sales, Inc. in the amount of $100,598 to replace leased golf cars that are beyond their useful life with purchased cars that will improve the golf car fleet and maintain customer service standards. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Change Order No. 1 and Final to the 2023 Pavement Marking Program – Bid 23-023 

Councilmember Good made a motion, seconded by Councilmember Dixon, approve change order no. 1 and final with Maintenance Coatings Company in the amount of $42,000 to authorize additional funding to provide for bike lane pavement marking enhancements along N. Edison Ave and Wing Park Blvd under the terms of a pilot marking program which aims to enhance awareness of bike facilities within the community. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Engineering Services Agreement with Engineering Enterprises, Inc. for Design Services  Related to Corrosion Control System Design 

Councilmember Good made a motion, seconded by Councilmember Steffen, approve an agreement with Engineering Enterprises, Inc. in the amount of $106,900 to provide engineering services to design corrosion control systems for the city’s two water treatment plants. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Amendment No. 3 to Engineering Services Agreement with Engineering Enterprises, Inc.  for Additional Work Associated with a Corrosion Control Study 

Councilmember Good made a motion, seconded by Councilmember Ortiz, approve Amendment No. 3 to the agreement with Engineering Enterprises, Inc. in the amount of $82,977 to provide engineering services to analyze the city water supply to ensure optimal corrosion control treatment prior to pumping water out to the water distribution system. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Announcements from Council 

Councilmember Ortiz congratulated Larkin High School football for their victory over Elgin High School. He also wished South Elgin High School football luck on the playoff game.

Councilmember Martinez thanked all involved for making Nightmare on Chicago Street a success.

Councilmember Thoren provided an update on the approved cannabis dispensary. Councilmember Powell thanked all involved for making Nightmare on Chicago Street a success.

Councilmember Rauschenberger thanked all involved for making Nightmare on Chicago Street a success. She also expressed her concern over the crisis in the Middle East and thanked all that are working to bring families home.

Councilmember Steffen thanked all involved for making Nightmare on Chicago Street a success. He also reminded everyone about the Kiwanis Barbeque being held on October 28, 2023

Announcements from Staff 

Rick Kozal, City Manager, thanked all involved for making Nightmare on Chicago Street a success.

Adjournment 

Councilmember Good made a motion, seconded by Councilmember Ortiz to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

The meeting adjourned at 7:00 p.m.

https://il-elgin4.civicplus.com/ArchiveCenter/ViewFile/Item/8601