Village of Northbrook Board of Trustees met April 25.
Here is the minutes provided by the Board:
1. Roll Call
Attendee Name; Title; Status; Arrived:
James Karagianis; Trustee; Present;
A.C. Buehler; Trustee; Present;
Michael Scolaro; Trustee; Present;
Todd Heller; Trustee; Present;
Kathryn Ciesla; Trustee; Late; 8:43 pm
Bob Israel; Trustee; Present
Sandra Frum; Village President; Present
2. Pledge of Allegiance
3. Manager's Report
A. Promotion of Sergeant Craig B. Roscoe
B. Promotion of New Fire Captain Joel Eaton
C. Promotion of New Fire Lieutenant Peter Mensching
4. Minutes Approval
A. Tuesday, March 14, 2017
Result: Accepted [6 To 0]
Mover: Todd Heller, Trustee
Seconder: Bob Israel, Trustee
Ayes: Karagianis, Buehler, Scolaro, Heller, Israel, Frum
Away: Kathryn Ciesla
B. Tuesday, March 21, 2017
Result: Accepted [6 To 0]
Mover: Todd Heller, Trustee
Seconder: Bob Israel, Trustee
Ayes: Karagianis, Buehler, Scolaro, Heller, Israel, Frum
Away: Kathryn Ciesla
5. Public Hearing
1. Public Hearing FY 2017/18 Annual Budget
Trustee Scolaro opened the Public Hearing and stated that notice was published on April 13, 2017 in accordance with State Law. The total budget is over $100,000,000 with over $43,000,000 in the General Fund. We are abating over $500,000 of the property tax increase that was approved in December for the Police and Fire Pensions. The abatement was approved by the Village Board in March. After this abatement, the General Fund is going to be balanced and the Fund Balance at April 30, 2018 will be equal to 48% of our revenue; $3.48 million above our 40% policy. Our projections for the General Fund have expenses 2.9% lower than projections made a year ago. The projected surplus for 2018-19 is $36,000, so the budget will be fully balanced. The budget includes some significant Capital Expenditures, including street maintenance and improvements of over $7.6 million, water distribution system improvements of over $6 million, $1.9 million for improvements to the water plant, $3 million for storm water mitigation and public building improvements of over $1 million.
There are two main areas threatening the projections and both are related to the State of Illinois’ financial difficulties. First, there is talk of eliminating or reducing the Local Government Distributive Fund, which is a sharing of the state income tax, based on the number of residents in the Village. The Governor has proposed a 50% reduction, which would equate to $1.7 million for the Village. At this time, we are not sure if this will happen but if it does we need to maintain our financial flexibility. The second area is that the Governor has proposed a permanent property tax freeze.
Trustee Scolaro moved, seconded by Trustee Heller to close the Public Hearing. On voice vote all were in favor.
2. Ordinance No. 2017-14
An Ordinance Adopting the Municipal Budget of the Village of Northbrook, County of Cook, State of Illinois for the Fiscal Year Beginning May 1, 2017 and Ending April 30, 2018
Result: Adopted [Unanimous]
Mover: Michael Scolaro, Trustee
Seconder: Todd Heller, Trustee
Ayes: Karagianis, Buehler, Scolaro, Heller, Ciesla, Israel, Frum
3. Ordinance No. 2017-15
An Ordinance Adopting the Budget of the Northbrook Public Library, County of Cook, State of Illinois for the Fiscal Year Beginning May 1, 2017 and Ending April 30, 2018
President Frum recused herself and left the room. On voice vote, Trustee Heller was appointed
President Pro Tem.
Result: Adopted [6 To 0]
Mover: James Karagianis, Trustee
Seconder: Bob Israel, Trustee
Ayes: Karagianis, Buehler, Scolaro, Heller, Ciesla, Israel
Recused: Sandra Frum
6. Hear From Audience
Julie Rosner, 920 Huckleberry Lane, Northbrook, stated she was representing the Working Families Community of Northbrook. She thanked the Village President for meeting with them regarding their request to not opt out of the Cook County minimum wage and sick leave ordinances. The Working Families will present the Board with a package for the next meeting.
Matthew Lovejoy, Owner of Acme Alliance, requested that the Board not accept the Cook County Wage Ordinance. Acme Alliance has been an employer of Northbrook for 52 years and employs 15 people.
President Frum stated the Village Board will consider the County ordinances at the May 23rd Regular Board meeting.
7. Warrant List
-Review and Approval of Payments to be Made
Result: Adopted [Unanimous]
Mover: Michael Scolaro, Trustee
Seconder: Todd Heller, Trustee
Ayes: Karagianis, Buehler, Scolaro, Heller, Ciesla, Israel, Frum
-Review and Approval of Payments to be Made
Result: Adopted [Unanimous]
Mover: Michael Scolaro, Trustee
Seconder: Todd Heller, Trustee
Ayes: Karagianis, Buehler, Scolaro, Heller, Ciesla, Israel, Frum
-Review of Frontage Deposit List Dated March 14, 2017
Result: Adopted [6 To 1]
Mover: Michael Scolaro, Trustee
Seconder: Bob Israel, Trustee
Ayes: Karagianis, Buehler, Scolaro, Ciesla, Israel, Frum
Nays: Todd Heller
-Review of Frontage Deposit List Dated April 14, 2017
Result: Adopted [6 To 1]
Mover: Michael Scolaro, Trustee Seconder: Bob Israel, Trustee
Ayes: Karagianis, Buehler, Scolaro, Ciesla, Israel, Frum
Nays: Todd Heller
-Review of Frontage Deposit List Dated March 30, 2017
Result: Adopted [6 To 1]
Mover: Michael Scolaro, Trustee
Seconder: Bob Israel, Trustee
Ayes: Karagianis, Buehler, Scolaro, Ciesla, Israel, Frum
Nays: Todd Heller
8. President's Report
A. Recognition Resolution No. 2017-23
Recognizing and Congratulating NorthShore Glenbrook Hospital on its Fortieth Anniversary
President Frum read and presented a Citation recognizing and congratulating NorthShore Glenbrook Hospital on its Fortieth Anniversary.
Result: Adopted [Unanimous]
Mover: James Karagianis, Trustee
Seconder: Todd Heller, Trustee
Ayes: Karagianis, Buehler, Scolaro, Heller, Ciesla, Israel, Frum
B. Proclamation - Proclaiming April 22, 2017 as "Earth Day" in the Village of Northbrook
President Frum reported and thanked staff on Earth Day, which was a great event with lots of people and good weather. Celebrations of Culture was at the "Y" on Sunday which was also a wonderful event and thanked Jason Han for serving as the Master of Ceremonies, and Erik Jensen for organizing the events, and Cheryl Fayne-DePersio for attending and taking photos. Erik was also involved in a Northbrook Cares breakfast meeting on Friday morning at which they reviewed a new program coming in July called "Text-a-Tip" for use with high school and middle school students who are in crisis.
President Frum also informed the Board and Audience that the High School, Field and Wood Oaks are all part of the Super State Band Competition and Northbrook is the only community in the State of Illinois that has three bands performing and competing. There will be a kick-off on May 3, 2017 at Wood Oaks and the performances are on May 5th and 6th. Trustee Buehler will present the proclamations on May 3rd.
C. Proclamation - Proclaiming April 28, 2017, as "Arbor Day" in the Village of Northbrook
D. Consent Agenda
Result: Adopted [Unanimous]
Mover: James Karagianis, Trustee
Seconder: Bob Israel, Trustee
Ayes: Karagianis, Buehler, Scolaro, Heller, Ciesla, Israel, Frum
A. Resolution No. 2017-24
A Resolution Approving a Contract with Comcast for Ethernet Dedicated Internet Service at the Lake Front Pumping Station
B. Resolution No. 2017-25
A Resolution Authorizing the Renewal of an Agreement for Landscape Maintenance Services in the Central Business District and at Various Village Facilities with Brightview Landscape Services of Wheeling, IL
C. Resolution No. 2017-26
A Resolution Authorizing the Procurement of Native Landscape Management Services at 3 Detention Basins and the North Branch of the West Fork of the Chicago River through the Central Business District with the Foot Stone Inc. of Glenview, Illinois
D. Resolution No. 2017-27
A Resolution Approving Renewal of an Agreement with Best Quality Facility Services, LLC of Franklin Park, Illinois for Custodial Maintenance Services at Certain Village Buildings
E. Resolution No. 2017-28
A Resolution Authorizing Renewal of the Contract With Meade Electric Company of McCook, Illinois for Maintenance of Traffic Signals
F. Resolution No. 2017-29
A Resolution Authorizing a Contract with Menoni & Mecogni Inc. of Highland Park, Illinois For Concrete Materials Purchasing
G. Resolution No. 2017-30
A Resolution Authorizing a Contract For Asphalt Materials Purchasing with Peter Baker and Son Company Inc. Of Lake Bluff, Illinois
H. Resolution No. 2017-31
A Resolution Authorizing a Renewal of the Contract with Menoni & Mecogni Inc. of Highland Park, Illinois For Material Hauling and Debris Disposal
I. Resolution No. 2017-32
A Resolution Authorizing the Execution of Contract with ALamp Concrete Contractors of Schaumburg, IL for Water Main Replacement
J. Resolution No. 2017-33
A Resolution Authorizing a Contract with Triggi Construction Inc. of West Chicago, Illinois for Concrete Street Patching Improvements
K. Resolution No. 2017-34
A Resolution Authorizing Renewal of a Contract for Tree Trimming Services with Nels J. Johnson Tree Experts Inc. of Evanston, Illinois
L. Resolution No. 2017-35
A Resolution Authorizing the Renewal of an Agreement with Advanced Tree Care Inc. Of Lincolnshire, Illinois for Parkway Tree Removal Services
M. Resolution No. 2017-36
A Resolution Authorizing the Renewal of an Agreement for Environmental Engineering Services with Huff and Huff Inc. of Oak Brook, Illinois
N. Resolution No. 2017-37
A Resolution Authorizing the Execution of an Agreement with Emerald Tree Care, LLC of Carol Stream, Illinois for the Treatment of 84 Parkway Elm Trees
O. Resolution No. 2017-38
A Resolution to Ratify the Procurement of Mobile Column Truck Lifts from Vehicle Service Group, LLC of Madison, Indiana
P. Resolution No. 2017-39
A Resolution Authorizing the Renewal of an Agreement with Advanced Tree Care of Lincolnshire, Illinois for Stump Removal Services
Q. Resolution No. 2017-40
A Resolution Authorizing the Purchase of 317 Parkway Trees for the Spring Planting Program through the Suburban Tree Consortium
R. Resolution No. 2017-41
A Resolution Ratifying a Seven-Year Collective Bargaining Agreement with the International Union of Operating Engineers, Local 150
S. Resolution No. 2017-42
A Resolution Authorizing the Purchase of Automatic External Defibrillators and Cardiac Monitor from ZOLL Medical Corporation
T. Resolution No. 2017-43
A Resolution Authorizing the Purchase of a Record Management/Emergency Medical System for the Fire Department from ImageTrend Inc.
U. Resolution No. 2017-44
A Resolution to Ratify the Purchase of VMWare Annual Software Maintenance Renewal
V. Resolution No. 2017-45
A Resolution Approving an Amendment to Agreement with Chicago Office Technology Group (COTG) Inc. for Consolidated Managed Print Services
W. Resolution No. 2017-46
A Resolution Approving the Purchase of Replacement Police Department Interview Equipment from CDS Technologies of Itasca, IL
X. Resolution No. 2017-47
A Resolution Approving the Purchase of Police Department Parking Ticket Tracking Software from Municipal Systems Inc. of Palos Heights, IL
Y. Resolution No. 2017-48
A Resolution Approving An Agreement with Midwest Computer Products Inc. Of West Chicago, IL for the Provision and Installation of Indoor Digital Information Displays
Z. Resolution No. 2017-49
A Resolution Approving a Contract with GoGov Apps of Pleasanton, California for Implementation and On-Going Hosting and Support of a Customer Relationship Management and Work Order Management System
AA. Resolution No. 2017-50
A Resolution Amending and Extending an Agreement with Realty and Mortgage of Chicago, Illinois for Crestwood Place Management Services
AB. Ordinance No. 2017-16
An Ordinance Adopting and Authorizing the 2017/2018 Annual Fee Ordinance
AC. Ordinance No. 2017-17
An Ordinance Repealing Ord. 16-64 Granting Special Permits for a Child Care Facility and Wall Signs - 1000 Skokie Blvd. (Children's Learning Adventure)
AD. Ordinance No. 2017-18
An Ordinance Amending the Annual Fee Ordinance to Increase the Number of Class “A“Liquor Licenses for Lucky Fish on Shermer Inc.
Committee Reports:
9. Planning/Zoning
A. Preliminary Review - Zoning & Development Applications
1. Preliminary Review of a Request for a Rezoning & Special Permit for a Music School located at 2165- 2177 Shermer Road
Trustee Karagianis presented preliminary review for a request for zoning for special permit for a music school located at 2165-2177 Shermer Road.
David Schoon, Assistant Director Development & Planning Services described the site and the requested relief. The property is located on the southeast corner of Shermer and Janke. It contains an 88,000 sq. foot multi-tenant office, warehouse and industrial building. The site has access from both Janke and Shermer. In 2010, the Zoning Board of Appeals granted variations; one for corner side yard variation along Janke and one for a parking variation to reduce the required parking by 23%. The property is currently zoned I1, Restricted Industrial. This zoning district does not allow group educational services which would require rezoning the property to allow the proposed use. The comprehensive plan does designates the site as appropriate for industrial and commercial services and the ICS zoning district, which does allow for group educational services. Since the ICS District was created, a number of properties along Janke and Shermer have been rezoned to the ICS District. So, rezoning this property would be a continuation of that. If rezoned to the new district, some yard variations would have to be granted to accommodate existing site improvements. With this proposed use going in, it would also require a new parking variation as the new variation would require 25% reduction in the required number of parking spaces. The proposed use is a music facility; they are currently on this site offering one-on-one lessons but would like to offer group lessons. In the ICS District if you are over 2100 sq. feet in area offering group educational services you need special permit and approval. The use they are going in is 3,700 sq. feet. The hours would be Monday - Friday, noon- 9:00 PM and Saturday and Sunday from 9:00 AM - 5:00 PM. Peak hours would be during the week afterschool, 4:00 PM -8:00 PM and Saturday mid-morning to mid-afternoon with 5-7 employees as well as 15-20 students. There is also a request for an amendment to the zoning code regarding sign regulation. They are proposing a new sign where the existing informational sign is. They would like to put up a larger sign that would identify two of the tenants in the building. That sign would only be 185 ft. from the other existing sign. This would require an amendment by special permit to allow reduced sign spacing between signs.
Trustee Karagianis' only concern would be parking. <Unidentified Speaker 47:47> responded that based on the current operation of the other uses, it should be ok. Trustee Karagianis stated that it is currently being operated as a music school and it would be appropriate to rezone it to the ICS District to accommodate more students and the signage does not seem to be a problem at all.
Trustee Buehler stated that since this business will be working off hours parking should not be an issue. He feels that this will work out well and is in favor.
Trustee Heller has no problem with the ground sign. He has a concern whether this is
Trustee Heller has no problem with the ground sign. He has a concern whether this is appropriate for group classes. He has some safety concerns for the children in the parking lot with 4:00 PM being the peak hours for this use, when other commercial and industrial businesses in the rest of this facility may be ending their work day at this time. Trustee Ciesla has no problem with the 185 ft. sign change, but would like to see a "nicer" sign in its place.
Trustee Israel is in agreement with other Trustees.
President Frum is also in agreement.
10. Public Safety
A. Proposal for On-Street Valet Parking - Lucky Fish (1349 Shermer)
Tom Poupard, Director of Development and Planning Services presented a slide presentation and discussed the proposal for on-street valet parking for Lucky Fish located at 1349 Shermer Road. The proposed loading area for valet parking would be in front of the window store and Edwards Florist. There is a lot going on in that area from a traffic perspective. If there is not valet parking here, then people will end up having a make-shift drop- off/pick-up operation blocking a turn lane and a through lane. If approved, there would be two operators there and the cars would be parked off-site in the Metra lot which normally would be emptied out by then. When the patrons leave, the runners would go and get the cars. There will be temporary signs or cones signifying that this is pick-up drop-off zone and would only be during dinner hours. Currently, there is a restriction in place prohibiting parking between the hours of 5:00 PM and 7:00 PM, which was originally requested by the business owners in that area because they saw commuters parking on the street. If this gets approved, we will have to put a temporary moratorium on that restriction.
Trustee Ciesla asked how many cars would line up and block the exit from the train parking lot. Director Poupard responded that you can get three cars without blocking the exit.
Trustee Ciesla also asked what the total occupancy for the restaurant will be. Director Poupard responded 72-75 inside and 75 outdoors.
TTrustee Buehler does not feel that this needs to go to the Plan Commission. He feels that it is important that Edward's Florist is aware of what is proposed. He likes the traffic cone and signage proposals and agrees with a trial period of six months.
Trustee Heller also feels that something should be put in place so other people can't just put in valet parking because they saw it done down the street and make sure the Village is protected with that.
Trustee Karagianis feels this is necessary for this business.
Trustee Heller feels this is a needed element to this business. His only concern is the six-month trial period, which will begin in the summer months and he feels this will be totally different than in January and February. Maybe another six-month trial period during the colder months would tell another story.
Trustee Ciesla wanted to know how the business compensates the Village with the outdoor dining. Also, the valet company should be required to be insured and bonded and name the Village as an additional insured on their liability policy. She is also concerned the queue for the cars is not long enough.
Trustee Israel is in favor of getting this going.
Trustee Buehler moved, seconded by Trustee Heller to direct staff to work out the detailed requirements with police and other staff in order to implement the trial period of the valet parking. On voice vote all were in favor.
11. Administration/Finance
No report
12. Public Works
No report
13. Communications and Legislation
No report
14. Community and Sustainability
Trustee Israel wanted to commend the Community Relations Commission on what they did last weekend for the Northbrook Cares Event, as well as the Celebration of Cultures. It was a fantastic event.
15. Remarks for the Good of the Order
Trustee Karagianis wanted to thank the two Trustees who will be leaving for their service. Also, on May 5th the Northbrook Symphony Orchestra will be having their gala. It will be at the Renaissance Hotel on Skokie Blvd.
Trustee Scolaro wanted to thank Gene Marks for getting him involved in the Board and Irv Levitt from the Northbrook Star, who has always been fair in covering him. He also thanked Jeff Rowitz, President Frum, the Trustees, voters, staff and Manager Nahrstadt.
16. Closed Session
Trustee Karagianis moved, seconded by Trustee Buehler to go into Closed Session to approve closed session minutes. On voice vote all were in favor.
17. Adjourn
http://www.northbrook.il.us/Modules/ShowDocument.aspx?documentid=11534
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