North Cook News

Village of Glencoe Finance Committee met April 18.

Here is the minutes provided by the Committee:

I. Call to Order and Roll Call

The Finance Committee of the Board of Trustees meeting was called to order by Trustee Vree at 6:03 p.m. on the 18th Day of April, 2017 in the Village Hall Conference Room.

The following were present:

Jonathan Vree, Chairman

Barbara Miller, Trustee

Dale Thomas, Trustee

Also present were:

Lawrence Levin, Village President

Philip Kiraly, Village Manager

David Clark, Finance Director

David Mau, Public Works Director

Cary Lewandowski, Public Safety Director

Sharon Tanner, Assistant Village Manager

Megan Hoffman, Management Analyst

II. Approval of Minutes

Trustee Thomas moved, seconded by Trustee Miller to approve the minutes of the March 16, 2017 Finance Committee meeting. Said motion passed with a unanimous voice vote.

III. Public Comment

There were no comments from the public.

IV. Review of Monthly Treasurer’s Report

1. March 2017 Treasurer’s Report & Glencoe Golf Club Monthly Financial Report Director Clark reviewed the March 2017 Treasurer’s report, highlighting that all Village funds are at expected levels for the month and year to date. When reviewing the performance of the General Fund, Director Clark noted that there were slight variances in sales tax, state income tax (which has a two month lag in collections), but that these are still within budgetary expectations. He reported that the year-to-date five year average for property tax revenue is light compared to the prior fiscal year, however, this is due to timing of collections.

Director Clark also noted that utility tax revenue is down compared to the prior fiscal year but that revenues for building permits are up by $83,958 compared to the prior fiscal year. Trustee Thomas commented on the nationwide trend of increased building permits, asking why housing starts are lagging. Manager Kiraly replied that Glencoe has plateaued on the number of new housing starts, something that was expected, but that the Village is unsure if this is a common trend or not.

Director Clark then shared that license revenues are down compared to the prior fiscal year, however, license renewal letters went out later than normal. He reported that of the approximately 6,330 total expected vehicle licenses sold each year, approximately 3,000 had been renewed/purchased with approximately 1,000 sold online using the new online system powered by Third Millennium Associates. Similarly, approximately 500 of the expected 1,150 for pet licenses had been renewed. Director Clark added that the new late fee will go into effect after April 30 for mailed license renewals and after May 1 for renewals made online.

President Levin asked about how the upcoming dispatch consolidation with the Village of Glenview will impact those using the Public Safety counter to make purchases/pay fines and whether direct connect users had been contacted regarding switching their alarm service. Public Safety Director Lewandowski confirmed that Tyco Integrated Security (TycoIS) had recently sent a letter to their direct connect customers. He indicated that the Village would soon follow with another letter to help clarify any remaining questions.

Director Clark added that the Finance Department is investigating an online solution for the purchase of quarterly parking permits to alleviate the number of residents making in-person purchases at Village Hall. President Levin inquired if technology upgrades were available to allow Public Safety Officers to scan license plates to check parking permits, to which Manager Kiraly replied that this type of technology is something that will be explored in the future, potentially as soon as Fiscal Year 2019 and potentially in conjunction to the enterprise resource planning (ERP) upgrade process.

Manager Kiraly added that also due to the dispatch center consolidation, dispatch communication operators were offered stay agreements, with a financial incentive that will be processed in June. These will be discussed at the July Finance Committee meeting.

V. Fiscal Year 2018 Community Improvement Program Schedule

Manager Kiraly shared the Fiscal Year 2018 Community Improvement Program (CIP) schedule, which illustrates when the Village Board will see a CIP item, versus when staff anticipates the project being delivered/completed. He noted that a contract for storm water drainage improvement projects was coming to the Village Board later that evening. Staff anticipates that street resurfacing project contracts will come in May or June, and water main replacement project contacts will come in June.

Commenting on the CIP schedule, Chairman Vree noted that this is a big spending year and if Village revenues are impacted by changes at the State level, the Village Board should be able to defer projects later in the year. Manager Kiraly confirmed, stating that it is the intention of Village staff to discuss the Village’s financial forecast and spending plan each month at the Finance Committee meetings. He added that spending from the General Fund will occur predominately in the last two quarters of the fiscal year, keeping those funds flexible.

There was discussion surrounding potentially changing the name of the Community Improvement Program.

VI. Other Business

Manager Kiraly shared that after discussing the matter with Holland & Knight, and reviewing Village and Glencoe Library archives, it was confirmed that the Village Board need not take action to support the Glencoe Library taking a direct unsecured loan to finance their HVAC replacement project.

VII. Adjourn

Trustee Thomas moved, seconded by Trustee Miller to adjourn the meeting at 6:32 p.m. Said motion passed with a unanimous voice vote.

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